Choosing the binary format (.xlsb) while saving the file can dramatically reduce the file size. Save in binary format (.xlsb)Įxcel files are typically saved in XML formats (.xlsx or. The original data set can be regenerated by double-clicking the “Grand Total” cell in the Pivot Table. This can be done by unchecking “Save source data with file” under the “Data” tab in “PivotTable Options.” You can check “Refresh the data when opening the file” under the same tab to allow Excel to automatically general a Pivot Cache when the file is open or refresh the pivot table manually.Īnother much simpler way is to delete the source data while keeping the Pivot Cache.
One way is to delete the Pivot Cache while keeping the source data. Removing the duplicated data before saving helps to deflate the file size. Any changes made on the Pivot Table are not directly connected to the source data but the Pivot Cache instead. To clear conditional formatting, you can use the “Clear Rules” button in the “Style section” under the same tab.Įxcel will automatically create a Pivot Cache that contains a replica of the original data source when a Pivot Table is inserted. You can use the “Clear Formats” button in the “Editing” section under the “Home” tab to clear the formats of selected cells. Remove formattingĪlthough formatting such as highlights, borders, and conditional formatting improves the visualization of an Excel worksheet, it also inflates the file size. Thus, it is important to identify whether the number in the cell is subject to inputs or assumption changes before converting the formula into a fixed value. The shortcut for this step is Ctrl + Alt + V + V.įinancial models are required to remain dynamic and adapt to changes in inputs. This can be done by copying the selected cells and pasting them as “Values” under the “Paste Options” tab. Deleting unnecessary worksheets and data is the simplest and most efficient way to reduce the excel file size.Ĭonverting unnecessary formulas into values also helps to deflate the file size. The number of worksheets and the amount of data contained in an Excel file are directly related to the size of the file. Remove unnecessary worksheets, data, and formulas
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